Partner sanctions screening ensures that Rentalcars.com only engages in partnerships with law abiding and reputable partners.
Why is Rentalcars.com asking partners to complete the screening and verification form?
International laws and regulations require us to have procedures in place to detect and prevent us from working with sanctioned parties.
As part of our commitment to fulfilling our obligations, we are implementing an enhanced screening and verification process across our business.
You will be presented with a link and will need to complete the information requested within that document.
We have set out below what information you will need to provide.
How does partner sanctions screening work?
All partners will be provided with access to the sanction screening and verification form.
This form contains a list of questions you will need to complete to enable us to screen your details.
It is very important that you fully complete the questions and provide the relevant information so that Rentalcars.com can properly identify who you are whilst ensuring that we only start and maintain partnerships with reputable partners.
Sanctions are enforced by national and international regulatory bodies that focus on preventing serious crimes such as money laundering, modern slavery and terrorism.
Q: What type of information am I going to need before I can complete the screening and verification form?
A: You will need: -
1. The name and official/registered address for the business
2. The name and personal address of:
- the business owner
- any Directors
- any Shareholder or Stockholder who have a 20% or more shareholding in the business
3. If the business is managed or controlled by someone who is not the owner:
- If this is a Manger – their name and personal address
- If this is a Management Company – the name and registered address of the Company
4. If the business is owned or controlled by a Government or Government Official:
- The name and official address of the Government
- The name and personal address of the Government Official.
Q: What does Rentalcars.com do with the information that you provide, and who do we send it to?
A: Information collected from partners is properly secured in our database and is used only to the extent required in order to execute our responsibilities to ensure proper sanctions and verification procedures are in place. In accordance with GDPR regulations, you have the right to be forgotten; however, we have to ensure we meet other regulatory obligations, which require us to maintain evidence of customer verification documentation/information for a period of 5 years.
Q: What happens if you have made a mistake when completing the screening and verification questions?
A: If you have made a mistake, don’t worry.
Please contact us and we can re-enable the screening and verification form for you.
Once the form has been re-enabled, you will need to recomplete the form.
Q: Could you clarify which law the 'legal obligation' is based on? Is it a new guideline we need to follow or are we now complying with something that has been in place before?
A: The data requested is utilised by Rentalcars.com to fulfill its obligations under various international laws, regulations and policies including but not limited to: -
- EU Common Foreign and Security Policy
- UN Security Council Resolutions
- OFAC requirements
- The Money Laundering, Terrorist Financing and Transfer of Funds (Information on Payer) Regulation 2017
- The Terrorism Act 2000 (as amended by the Anti-Terrorism, Crime and Security Act 2001
- The Terrorism Act 2006
- The Proceeds of Crime Act 2002 (as amended by the Serous Organised Crime and Police Act 2005
- The Bank Secrecy Act (1970)
- The Patriot Act (2001)
Rentalcars.com is required to have proper procedures in place to prevent and detect terrorist financing, fraud and money laundering.
In executing these responsibilities Rentalcars.com has commenced with implementing enhanced verification procedures across the business.
Q: What will happen if you do not complete the screening and verification process?
A. We will be unable to work with you as a partner.
Q.How long does the screening and verification process take?
A. The screening and verification process usually takes around 24-hours to complete.
If any adverse issues are detected, further checks will be required, and this will increase the time taken to complete the checks.